Crafter, Food Vendor, Commercial Vendor
& Non-Profit General Information:

Lioness Club of Central Square
 34th Annual Apple Festival
  September 22-24, 2017

Online Applications:
2017 Online Application

Print and View Applications:
2017 Printable Application

All Vendor General Information & Rules

Location: Enter at 154 US Route 11, Central Square, NY 13036. Directions are available on our web site.

Hours:
         Friday 9/24/16: RIDES ONLY 5 pm – 9 pm
         Saturday 9/25: 9am – 6 pm
         Sunday 9/26: 9 am – 5 pm

Online Applications Available: You can fill in and send your application and payment electronically from our website. A convenience fee will be applied to all online payments.

Set Up:Crafters and Vendors should set up on Friday, September 22nd, from 10am until 6 pm. Limited setup is available on Saturday between 7 am and 8 am. Food Vendors may set up on Wednesday 9/20 from 9 – 3, or Thursday 9/21 from 9 – 5. No one will be allowed to drive in to set up after 6 pm on Friday, or after 8 am on Saturday and Sunday. Please check in at the registration area to be directed to your space. All vehicles must be moved to the designated parking areas by 8:30 am each morning, and will not be allowed to re-enter until after the festival closes.
Additionally, please remember the following:
         -If you are setting up on Friday, there will be children in the area enjoying the rides,               so use caution when driving.
         -There is no electricity available. If you are using a generator, please note it on your               application.
        - Participants must provide any equipment needed to set up their space.
        - All vendors must follow all rules and requests of the committee.

        - No raffles or free drawings are allowed unless specifically approved by the sponsor             prior to the festival.

Crafter Spaces:Crafter spaces are 10'w x 8'd inside our tent, and 12' x 12' outside. Inside spaces are $100 for both days/$103.30 online. Outside spaces are $75.00 for both days/$77.55 online. Crafter application deadline is Monday 8/1/17.

Non-Profit:Local non-profit groups are given one 12’ x 12’ space at no charge. The festival committee must approve fundraising events. Additional/oversized non-profit spaces may be purchased at crafter fees. Non-profit application deadline is 8/1/17.

Commercial/Independent Consultant Vendor Spaces: Spaces are up to 20' x 20' outside or in your own tent. Please mark the amount of space you require on the application form. Cost is $175 for both days/$180.55 if paid online. Applications must be postmarked by 8/1/17; however, spaces WILL NOT BE HELD PAST 1/16/17 for Independent Consultants. We only allow one of each Independent Consultant Party Plan to attend each year, so if you do not register by 1/16/17, you MAY LOSE YOUR SPACE.

Food Vendor Spaces:Food vendor spaces are up to 20x20. Cost is $175 for both days ($180.55 online), plus 10% of gross proceeds payable to Denise each day. Applications must be postmarked by June 1, 2017, however, EXCLUSIVE ITEMS and SPACES WILL NOT BE HELD PAST 1/16/17. Each food vendor must name their EXCLUSIVE AND UNIQUE ITEM on their application. All items must receive final approval from the committee after all applications are received. We only allow one of each exclusive item, so if you do not sign up by 1/16/17, you MAY LOSE YOUR SPACE.

Vehicle Entry Passes: 2 vehicle admission passes are included with your paid space fee. Extras may be purchased for workers or volunteers for $3 each. We reserve the right to limit the number of extra passes purchased.

Bad Check Fees: Any check returned unpaid from a bank will be charged an additional $25 fee

Late Applications: All late applications, if approved by the committee, will be charged a $25 late entry fee, which must be paid at the time of application. We don’t want to collect this, so please submit your app on time.

Parking: Our new location allows easier access for vehicles, and we may be able to allow you to drive closer to your space, weather permitting. Each vehicle will have twenty minutes to unload, and should then be moved to the designated parking area before setting up your space.

Insurance: All vendors are encouraged to provide their own insurance. We cannot be responsible for losses. Vendors and organizations with insurance are required to submit a copy of their insurance naming the following as additional insured: Lioness Club of Central Square; High risk and food court vendors are also required to add MDL Brewerton, LLC and 60 US RT 11, LLC. Please contact us if your insurance charges to add additional insured.

Hold Harmless: All participants must sign and submit the Hold Harmless Agreement with the application.

Restrictions: No religious or political solicitation is allowed. No raffles are allowed.

Cleanup: All vendors are responsible for cleaning up their own areas on Sunday night. This includes taking your garbage to our dumpsters. Cardboard needs to be flattened and put in the recycling dumpster located near the end of the ride area. Any vendor not properly cleaning their area by Sunday night will be charged a minimum of $50. Rentals tents may be delivered on Tuesday and must be picked up on Monday morning, 9/25.

ATM: The sponsor will provide an ATM. No other ATMs are allowed.

For further information, please contact us at crafters@CentralSquareAppleFestival.com, check out our web site at www.centralsquareapplefestival.com, “Like” us on Facebook at https://www.facebook.com/CentralSquareAppleFestival , call Denise at 315-243-3337 or Nancy D at 315-561-8774.

Lioness Club of Central Square
 34th Annual Apple Festival
  September 22-24, 2017

FOOD VENDOR ONLY General Information & Rules

Please read the following carefully as soon as you receive it. We have some new deadlines, and you must name your exclusive food item by 1/16/17, or you may lose your space.

Set Up:We realize that food vendors have unique set up issues due to the amount of equipment that may be necessary to run your booth. Food Vendors only are encouraged to set up on Thursday, September 21st, from 9 am until 3 pm, and will also be allowed to set up on Wednesday September 20th from 9 am until 3 pm if a Thursday setup is not feasible. Any vendor with a trailer that needs to be driven into the area should be set up by Thursday to guarantee driving access to your space. Call us if special arrangements are needed.

In addition to the general rules, food vendors must also adhere to the following:
There is no electricity available. If you are using a generator, please note it on your application.
Participants must provide all equipment required to set up their spaces to health department regulations including the following: hand wash setup, potable water hose, backflow preventer and “Y.” We will provide a water tree but do not know how much hose will be needed to get to each individual space, so please bring as much as possible.
Vendors must place a non-flammable barrier under their cooking area so that grease does not drip on the stone at the Speedway. Vendors not adhering to this policy will be charged a minimum $50 cleaning fee.
     - All food vendors that are cooking on site must have a fire extinguisher easily accessible in their                space. 
    - All food vendors must have a First Aid for Choking poster prominently displayed. If you do not              have one, one canbe printed from:
      http://www.health.ny.gov/environmental/cpr/docs/first_aid_choking.pdf

FOOD COURT:It is our intention to set up all lunch/dinner food vendors in a food court area. With this setup, each vendor will have equal visibility. Snack type foods may be located on the field.

EXCLUSIVE ITEMS: Each food vendor will be allowed to choose one exclusive item that will be sold at their booth only. Priority will be given to returning vendors to choose their exclusive item, but you MUST claim your exclusive item by JANUARY 16, 2017. After that time, we will not be able to guarantee that your choice of exclusive items will be available, and you may lose your space. No one will be allowed to have an exclusive on items that are generic in nature. For example, no one will have an exclusive on water, soft drinks, hot dogs, hamburgers, French fries, side salads or other basic food items. All decisions of the committee will be final, and the committee reserves the right to determine what is considered a core item. Our main goal is to create a food court that is customer friendly, and allows a family to be able to choose any unique food item, while still being able to purchase a child’s meal and drinks at the same booth. No vendor is required to sell the core items and no vendor will be allowed to sell only the core items. 

Application Deadline:Food vendor applications must be postmarked JANUARY 16, 2017 in order to be able to claim your exclusive item.  After that date, booths will be allocated on a first come basis, and the final food vendor deadline will be 6/1/17. If you do not apply by 1/16/17 you could lose your exclusive item and/or your space.

If you have any questions please e-mail crafters@centralsquareapplefestival.com, or call Denise at 315-243-3337, or Nancy at 315-561-8774.

Food Vendor Spaces: Spaces are up to 20' x 20’. All items required for your set up must fit inside this space unless special arrangements are made with the committee prior to June 1st.

Food Vendor Cost: $175 for both days/$180.54 online; Food vendors will pay an additional 10% of gross proceeds, payable to Denise at the end of each day.

Health Dept Permit: All food vendors must have a permit from the Oswego County Health Dept (315-349-3557). If you wish to be allowed to sell on Friday night from 5 – 9, please include this date on your permit.

Insurance: Vendors with insurance are required to submit a copy of their insurance naming the following as additional insured: Lioness Club of Central Square, Central Square Lions Club, Lions International, Town of Hastings, Oswego County, Reymore Chevrolet, Central Square Central School District, Donnelly Partners LLC, Central New York Raceway Park, Inc., MDL Brewerton, LLC, 60 US RT 11, LLC.,

Hold Harmless: All participants must sign and submit the Hold Harmless Agreement with the application.

Cleanup: All vendors are responsible for cleaning up their own areas. This includes taking your garbage to the dumpsters on Sunday night. Cardboard needs to be flattened and put in the recycling dumpster at the end of the ride area. Any vendor not properly cleaning their area by Sunday night will be charge a minimum of $50 if we have to clean up your area on Monday morning.


Online Applications:
2017 Online Application

Print and View Applications:
2017 Printable Application

Donate or become a sponsor today:
 
home button
Apple Festival Button
schedule  button
Sponsors Button
craft & vendor info Button
direction button
photo gallery button
Officers Button
Members Button
membership button
projects Button
Donation Button
Fundraisers Button

contact.htm
 
Website Designed & Maintained by Zutter Design